It is not possible to have a course removed from the transcript after the drop deadline. Graduate students who wish to drop ALL fall or spring semester courses or to withdraw from Binghamton University in good standing must submit the Graduate Student Withdrawal Form. Mere absence from class does not constitute due notice of withdrawal. No grades are recorded for students who formally withdraw within the first eight weeks of the semester.
Students should read the policies on graduate student withdrawal below and in the Binghamton University Bulletin. Students are required to speak to their department chair or graduate director to clarify their student status and funding status. Financial aid recipients must also contact Financial Aid and Student Records to discuss the effects of the withdrawal.
Academic, Financial or Other Students withdrawing for these reasons cannot return without reapplying. Readmission is not guaranteed. Medical Students withdrawing for doctor-recommended medical reasons may be required to have their healthcare provider submit documentation to Decker Student Health Services for review.
This documentation will only be reviewed by healthcare professionals at Binghamton University. Any student seeking a medical withdrawal must receive a signature of approval from the Dean of Students Office. Students should return their signed forms to the Graduate School for a final signature and processing.
A student may return their signed form to the Graduate School for final processing. If the student wishes to return, they should also complete the Request for Leave of Absence form. Administrative Medical Students attempting a second or more semester withdrawal for medical reasons will have their cases reviewed on an individual basis by the Dean of Students Office and must submit a provider recommendation form prior to approval.
If the student wishes to return, they should also complete the Request for Leave of Absence Form. Any student seeking a medical withdrawal should consult with the Dean of Students Office to determine the best withdrawal option based on their individual situations.
The Provider Form can be found online. This hold will remain on the record until the student submits appropriate documentation for return. Active Military Duty Students withdrawing to begin active military duty must provide copies of their deployment orders and submit a Request for Leave of Absence Form. If you are a United States citizen, you must also notify Veterans Services and Student Accounts International students called to military service in their home country should contact the International Student and Scholars Services ISSS Office at before starting the withdrawal process, for information on appropriate departure procedures required under U.
Immigration law. Returning to Binghamton University Students who withdraw for medical reasons or have taken more than one semester withdrawal, will need to be cleared by the Dean of Students Office prior to returning to campus.
The Dean of Students Office reviews these recommendations and facilitates appropriate action and notification. These forms must be faxed by the healthcare provider to Decker Student Health Services.
Students may not submit these forms themselves. They should also not be sent to the Dean of Students Office for confidentiality reasons. Students should sign the release of information and give that form along with the re-enrollment form to the provider for completion. Graduate School: AD; ; graduate binghamton. Decker Student Health Services: ; health. Students are encouraged to contact the Graduate School or Dean of Students for any questions relevant to a full semester university withdrawal.
An instructor may assign an Incomplete I when a student has done most of the course work and satisfactorily, but due to unforeseen circumstances beyond student's control has not completed the course work. The Incomplete is not for the purpose of converting a failing grade, or unsatisfactory work, to a passing grade.
The Incomplete grade option is not for the purpose of extending a project that has grown such that it cannot be completed within the course time frame. Completion of projects that require more than the course time frame can be done in other ways, such as "independent study.
If an instructor assigns an Incomplete, then according to University policy, the instructor is implicitly indicating availability and a commitment to assist that student with completion of the course beyond the usual timeframe - and doing so within the University's six month grace period or sooner if the instructor or program establishes an earlier deadline. The student must request the Incomplete option from the instructor, but it is the instructor's decision as to whether it is appropriate or not.
Graduate students who are given an Incomplete may be given up to six months from the last day of classes to make up the incomplete work, which includes having the new grade submitted to the Registrar's Office. This is the maximum allowed; the instructor and student should have a written contract that indicates the timeline and requirements for completion.
See the Sample Incomplete Contract. It is expected that, upon submission of the remaining work, faculty will take no longer than one month to file a final letter grade for the course. Therefore, for onsite programs, students are advised to submit the remaining work at least one month before the agreed upon deadline or the University six month deadline, whichever comes first. Unless the student completes the coursework which includes the instructor submitting a final letter grade within six months , the Incomplete changes to a grade of No Credit NC.
Once an Incomplete has changed to a NC, the student has no further opportunity to complete the course and the course will appear on the final transcript as No Credit. Under exceptional circumstances only, the six month grace period for incomplete grades for onsite students may be extended for up to another six months.
Requests for extensions of incomplete grades require the approval of the course instructor and the Dean of the Graduate School or designee. Requests must be made at least one month before the six month deadline. It is the student's responsibility to submit this request to the Graduate School.
Student enrolled in online programs that receive a grade of I will be required to complete the coursework by the end of the next module. If not completed by the end of the next module, the grade will convert to NC requiring the student to re-register for the course. To ensure that the University's tuition allocation is used appropriately, the University's Office of the Internal Auditor periodically audits use of tuition scholarships and student compliance with the Terms and Conditions for Acceptance of Tuition Scholarship.
An Incomplete means that the work required for the course, which has a set end, was not completed, even though the tuition was paid. If a student is receiving a tuition scholarship, then the Graduate School expects the department to monitor the Incomplete situation. If the Incomplete becomes a No Credit and, as a consequence, the student's registration drops below full time, then the student is in violation of the terms and conditions of the tuition scholarship and the tuition for the semester that course was taken is owed to the University.
Students in that situation cannot be funded further by the University until that situation is rectified by payment. Therefore, departments should not offer funding to unfunded students or further funding to funded students who have an Incomplete. In most cases, funding appointments will not be approved by the Graduate School if the student has any Incomplete grades.
That is, funded students who receive an Incomplete for a spring course must resolve the Incomplete before funding offers for fall semester will be approved by the Graduate School. Only exceptional cases with compelling justification will be approved. In the rare instances when approval is granted, funding can only be offered for one semester, and no additional funding will be approved until all incomplete grades are converted to grades.
This policy helps students avoid an extra load on top of a regular load of courses, serving as a TA and research required for their degree. All courses taken by graduate students are subject to the above policy. Incomplete and missing grades must be resolved before students can receive a graduate degree.
Because students are using University resources and services, students must be registered in the term for which the Incomplete grade is converted to a grade. Some departments and programs may have more restrictive policies regarding Incomplete grades and students should make it a point to learn about their department's rules and expectations. Because of the financial issues involved, Graduate Directors should make sure that faculty and graduate students understand the Incomplete policy. The Incomplete grading option should only be used for unusual situations - when circumstances beyond the student's control prevent the student from completing course work.
The Incomplete policy has specific implications for students receiving tuition scholarships and other kinds of financial aid and for international students holding visas:. Students who audit a course must pay tuition and are expected to attend the course faithfully and to fulfill whatever requirements the instructor may set.
If, in the instructor's judgment, auditors have not conscientiously participated, the course will be expunged from the student's record. Students taking a course for credit may not change their registration of the course to audit after the add period. Likewise, students auditing a course may not change the registration to credit after the add period.
Audited courses will not count toward full-time status for degree progress, financial aid eligibility, student loan deferments, assistantship or fellowship eligibility, NCAA eligibility, or for some health insurance coverage.
Tuition scholarships do not cover audited courses. Students matriculated in advanced degree programs may petition to have graduate credits from other institutions transferred toward their Binghamton masters' degrees. Transfer credits are not normally considered for doctoral degrees.
Using the Graduate School's Request for Transfer Credit form, students petition their departmental or school graduate committee for consideration of previously completed coursework.
The petition must include a copy of an official transcript from the institution s where coursework was completed unless it is already on file with the Graduate School. Credits petitioned for transfer must be relevant to the student's Binghamton degree program, must not have been used to satisfy the requirements of another degree, and must have been earned in graduate-level courses for which the student earned at least a B, and must have been earned at an accredited university.
Credits cannot be transferred for courses in which the student received no letter grade. Credits earned through correspondence courses or through courses or experiences offered under the auspices of proprietary schools, business or industrial training programs, or schools conducted by federal agencies such as the Department of Defense are normally not considered for transfer.
Courses taken more than five years prior to matriculation in the Graduate School at Binghamton University are considered only when the graduate program director attaches a statement justifying the transfer. It is the student's responsibility to initiate the petition process appropriately, and within the first semester that the student is enrolled at Binghamton University.
If approved at the department level, the graduate director in the student's program forwards the petition to the Assistant Dean for Administration for review.
The maximum number of credits taken as a non-degree student that can be applied toward a degree is 12 and toward a certificate is 8. Whether non-degree credits will be applied toward a degree or certificate is determined at the time of admission to a degree or certificate program. Non-matriculated credits will not be applied toward a degree or certificate once the student has begun the degree or certificate program. If, at a later date, a student decides to apply to the Graduate School for admission to a degree program, the student must submit a regular application electronically.
Through this evaluation, those courses that are found appropriate may be officially credited toward the student's degree. If a non-matriculated student seeks admission to a degree or certificate program with the intention of applying some of the student's non-matriculated course credits to the degree or certificate, then it is the student's responsibility to apply to the degree or certificate program in a timely way.
For example, application and admission to a degree program should occur before the credit limit is reached. At most, 12 non-matriculated credits will be applied to the degree program and 8 credits to the certificate program. A non-matriculated student is not subject to the university residency requirement, and in turn, any credits taken as a non-matriculated student do not apply toward university residency, even if those credits are subsequently approved to apply to a graduate degree.
Note: Some programs may have additional requirements not listed above. Please visit the appropriate departmental website prior to submitting your application. The Graduate School uses an electronic, online admissions system, which speeds up the admissions review and decision process. The graduate program director and graduate committee will then be able to review the application. Once a decision is made, the graduate program director routes the file back to the Graduate School with an admission recommendation.
Upon receipt of the admission recommendation from the academic department, the Graduate School reviews all documentation and renders a final admission decision. For offers of admission, the Graduate School communicates the decision to the applicant via e-mail and official letter. For denial of admission, the Graduate School communicates the decision via e-mail.
The admission deposit confirms a student's intent to enroll at Binghamton University. It is payable online with a credit card. Refund Policy: Requests for a refund of the admission deposit must be submitted in writing to The Graduate School. The request can be e-mailed to gradadmission binghamton. If the request is received within 30 days of receipt of payment, a full refund will be made. After 30 days, the deposit is non-refundable.
All refunds for deposits paid will be mailed to the address shown on University records; if this address is incorrect, the student should provide a correct address when e-mailing the Graduate School.
All graduate students admitted to a degree program must register each semester, excluding summer, until all degree requirements have been completed. Students who fail to maintain continuous registration, unless granted a formal leave of absence by the Graduate School, are ineligible to resume graduate study until readmission has been approved. Students applying for readmission to a graduate program are subject to the rules, procedures, curriculum, and standards in effect at the time of readmission.
Readmission is not automatic and may be subject to additional conditions set by the department or school or by the dean of the Graduate School. Readmitted students who have missed up to four semesters will be required to register for one credit for each semester missed, up to a maximum of four semesters. Non-degree students who fail to register for more than two consecutive semesters, excluding summer, are not permitted to register for courses until they have been readmitted.
Applicants to the Graduate School who are not citizens of the United States, whether they are enrolled in a school in the United States or abroad, are required to meet academic standards for admission, show proficiency in English, and certify that they have sufficient funds available to support themselves financially.
Although special circumstances may allow an individual to be admitted as a non-degree student for one term, international students F-1 visa generally are not eligible for non-degree status.
Other exceptions may also apply. Normally for the TOEFL, a minimum overall score of paper-based or 80 internet-based is required for admission. Instruction in English as a second language may be required as a condition of admission; students are expected to complete such instruction satisfactorily within two semesters.
International applicants must guarantee a minimum amount of funds per year to cover expenses see below. This figure includes living expenses, tuition, fees, and insurance expenses. Additional funds are required for spouses and children accompanying the student to the United States.
The minimum dollar resources required are subject to change by the federal government. The faculty members and student members will be appointed by the dean or his designee. The Assistant Dean will be responsible for scheduling and organizing the meetings, and informing the accused student s of the date and time of committee hearing.
The committee gives its recommendation to the Associate Dean, who then renders a decision and enforcement of the decision. The committee will hear cases of alleged academic dishonesty which are brought before it by faculty members, as well as student appeals of determinations of guilt and associated penalties invoked directly by faculty members. In the event that that illness or professional conflicts make it impossible for an assigned committee member to attend the hearing, or if it is determined that a real or potential conflict of interest exists, the chair will select an alternate faculty member or student to participate as a committee member.
The Assistant Dean will chair the committee and be a non-voting member. The chair is responsible for convening or canceling if necessary meetings of the committee, assuring attendance by members of the committee and establishing a quorum at least, two faculty and one student member arranging for minutes of committee proceedings, informing affected students in writing of cases being brought against them and of the time and place of associated hearings.
Faculty members who wish to bring cases before the committee must inform the chair within 10 business days of the alleged occurrence of violation of the academic code of honor, and must provide basic information regarding the nature of the charges being brought and the evidence upon which the charge is based.
Students who wish to appeal a determination of guilt and the penalty assigned by a faculty member must do so within 10 business days of the faculty member's action. The chair will convene a hearing no later than 10 business days after the receipt of the request for hearing, unless that falls during an intersession, in which case the hearing will occur within 10 business days of the start of the next semester.
The amount of time for the hearing is determined by the chair, and normally is 30 minutes, followed by a closed meeting of the committee. Faculty members and teaching assistants who bring a case before the committee must be present at the hearing, as must the accused student s. No other people may be invited or brought to the hearing. The hearing may not be taped. After the hearing has been completed, the committee will have 48 hours in which to arrive at a verdict and, if a guilty determination is made, appropriate penalty.
The student shall be informed in writing of the disposition of the committee in the matter at hand. Within 10 business days of receiving the decision of the Associate Dean, student s may file a written appeal of that decision of the committee, of no more than words, with the Dean of the Graduate School. This appeal will ordinarily be based upon allegations of abrogation of due process by the Graduate School or its Academic Honesty Committee or upon claimed new and pertinent information not known at the time of the formal consideration of the case by the Graduate School or its Academic Honesty Committee to the party who wishes to have it presented, and therefore not available to the Graduate School or its Committee at the time of its deliberations.
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